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A bulk of our conference time was spent in targeted group tag-ups. 1-1s: Given that tag-ups took control of any project-specific discussions, this left 1-1s to be completely coaching-centric (in truth, I would frequently defer topics from 1-1s to Tag-ups since they needed the other guests). Our weekly cadence was based upon several key viewpoints: Prevent ad-hoc meetings.

We discovered that the trap of ad-hoc meetings had a lot of disadvantages. Initially, each one requires schedule coordination of attendees, so it can press discussions out ("can I get 15 minutes to chat about X" ends up occurring 2 weeks later). But even more importantly, the absence of a clear structure can typically result in unproductive conferences - people do not understand if it's an info sharing meeting or a decision-making conference, and it's unclear what level of prep, etc is needed.

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Our approach to "tag-ups" developed into a special method to handle this. Reserve time. An innovative experiment that became a hallmark of our procedure. Numerous of our conferences included a long "bullpen" period. The time was intentionally disorganized and with no agenda, where the only rule was that you had to stay present.

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A lot of these conversations would have naturally become ad-hoc conferences, and rather got dealt with in a timely way. It also led to a much tighter management team because the list of interested celebrations in a topic was frequently different than might have been initially imagined. Change read-outs/ conferences with broadcast emails: There were a handful of crucial regular broadcast emails that the team relied on, including my Sunday night e-mail to the team.

Pre-reads ("Come prepared and expect others to be prepared"). We practically never ever "provided" anything in meetings. Products were constantly sent in advance, and people were expected to pre-read. Practically  This Piece Covers It Well  of our conferences were arranged to be 30 minutes and typically ended early. Framing matters. Rather than leaping to options, teams quickly learned how to ask the right "" and frame discussions in the ideal method.